Zioan Changelog

## Major release introducing real-time audio and video calling directly within your workspace. ### Audio & Video Calls (New Feature) Talk Face-to-Face Without Leaving Your Workspace - Start audio or video calls directly from any channel or direct message - No external meeting links or third-party apps needed - Calls stay within your self-hosted environment for complete privacy Screen Sharing - Share your entire screen or a specific application window during calls - Perfect for presentations, demos, code reviews, or troubleshooting sessions - Other participants see your shared content in real-time See Who's Speaking - Visual indicators show who's currently talking - Participant tiles highlight when someone speaks - Easy to follow conversations even in larger group calls Flexible Video Layout - Click any participant to focus on them in a larger view - Automatic grid layout adjusts as participants join or leave - Works well whether you have 2 people or a full team meeting Easy-to-Use Controls - One-click mute/unmute for audio - Toggle your camera on or off instantly - Keyboard shortcuts for quick access (M for mute, V for video, F for fullscreen) - Leave the call anytime with a single click Call Notifications - See when someone starts a call in a channel you're part of - Join ongoing calls with one click from the notification banner - Know who started the call and when Works on Your Network - All media traffic stays on your own infrastructure - Supports TURN/STUN for reliable connections across different network setups - Designed for self-hosted deployments where data privacy matters ### Requirements Server-Side - Requires a mediasoup media server (included in Docker deployment) - TURN server recommended for users behind restrictive firewalls Browser Support - Works in modern browsers (Chrome, Firefox, Edge, Safari) - Requires camera/microphone permissions when joining calls ### Feature Toggle - Admins can enable or disable video calls from Application Settings - When disabled, call buttons are hidden throughout the application ### Chat Improvements Pinned Messages - Pin important messages in any channel or conversation for easy reference - Pinned messages appear in a dedicated section at the top of the chat - Perfect for keeping key information, announcements, or decisions visible to everyone Message Reminders - Set reminders on any message to be notified at a specific time - Choose from preset options or pick a custom date and time - Never forget to follow up on important conversations Message Editing - Edit your sent messages with a cleaner, dedicated editing interface - Changes are clearly tracked so team members know when messages were modified Mute Channels & Direct Messages - Mute specific channels or conversations to reduce notification noise - Stay focused on what matters most while still having access when you need it ### Notification Sound Improvements - Customizable Sound Preferences: Choose different notification sounds for direct messages and thread replies - Smarter Sound Handling: Notifications now work reliably across browser tabs without playing duplicate sounds - Quieter Experience: Fixed an issue where random beeps could occur; notifications are now silent until you actually receive one ### Customizable Branding (New Feature) Navbar Branding - Customize the application name or add your own logo in the navigation bar - Support for both text-based branding and custom logo images - Upload separate logos for light and dark themes for the best appearance in both modes - Find these options in Application Settings under "Branding & Compliance" Footer Branding - "Powered by Zioan" attribution appears on the login and home pages - Links to the Zioan website for visitors interested in the platform ### Other Improvements - Refreshed chat sidebar with cleaner design and better search - Improved mobile experience in chat, especially for threads and message navigation - Unread indicators now use subtle dots instead of count badges for a cleaner look - Better calendar and time picker when scheduling reminders

## Major release introducing AI-powered semantic search and cleaner, more shareable URLs. ### AI Assistant (New Feature) 🔒 Privacy-First Design - Your Data Stays on Your Server - All AI processing happens on your self-hosted server - No data is sent to external AI services or third parties - Complete control over your sensitive information - AI models run locally on the server using open-source technology Intelligent Search That Understands Meaning - Ask questions in natural language like "show me meeting notes from last week" - Understands the meaning of your query, not just keyword matching - Automatically detects what you're looking for (documents, code snippets, or tasks) - Recognizes time references (today, this week, last month) - Can search current versions or explore historical versions - Combines semantic understanding with keyword search for best results Easy to Use - Floating assistant panel accessible from any page - Simple keyboard shortcuts: Cmd/Ctrl+Shift+A to open, Esc to close - Navigate through your search history with arrow keys - Chat history saved automatically during your session - Admins can enable/disable the feature from Application Settings Technical Details - Server-side embedding generation using sentence-transformers (gte-small model) - PostgreSQL vector search with pgvector extension - Hybrid search combining semantic similarity and keyword matching - Background indexing via Celery tasks - Client-side query embedding generation in browser (optional WebGPU acceleration) ### Feature Flags (New Feature) - Accessible from Application Settings > Features - Admins can enable/disable major features from Application Settings - Toggle the following features: AI Assistant, Git integration, Announcements, and Snippets ### Home Page Layout Editor (New Feature) - Accessible from Application Settings > Page Layout - Drag-and-drop interface to customize the home page layout - Rearrange, show, or hide dashboard widgets ### Cleaner, Shareable URLs Code Snippets Now Have Clean URLs - Snippets now use simple, readable URLs just like documents - Example: `/snippets/my-django-setup/` instead of long folder/ID combinations - Easy to share and bookmark - Old URLs automatically redirect to the new format Link Directly to Specific Versions - Share exact versions of documents and snippets with colleagues - URLs like `/documents/project-plan/version/3/` take you directly to that version - Browser back/forward buttons work as expected when viewing different versions ### Improvements & Fixes - Fixed permission errors when deleting documents and snippets - Improved search result display with better use of screen space - Replaced basic popup dialogs with professional confirmation windows - Enhanced keyboard navigation throughout the application - Better error handling and result quality in searches

### Document & Snippet Viewer Improvements - Documents and snippets now display the published (versioned) content by default instead of draft content - Added Published version/Draft toggle when unversioned changes exist, making it clear what state you're viewing - Historical versions now open inline with a "Back to current" button instead of in a separate drawer - Added visual indicators when editing draft changes with a hint to use the Compare tool - Compare icon pulses briefly when entering edit mode with existing draft changes to draw attention - Copy to clipboard now respects the current view mode (copies published, draft, or specific version content) - Added real-time version creation notifications via WebSocket (other viewers get notified when a version is created)

## Major release with a completely redesigned CRM, a new document editor, and improved system reliability. ### CRM Overhaul - Redesigned contact management interface with a new client drawer for quick access to all contact details - Added custom fields to store any additional information - New email templates system for consistent client communication - Attachments and links can now be added directly to contact profiles - Improved timeline view with better navigation to notes and follow-ups - Advanced filtering and pagination for managing large contact lists - Upcoming events and follow-ups widgets for quick overview of scheduled activities ### New Document Editor - Replaced the previous editor with a faster, more reliable one - New text formatting options: font sizes, text colors, and text highlighting - Tables now support cell background colors - Page breaks for better document structure - Improved version comparison with side-by-side diff highlighting ### Code Snippets - Snippets can now exist at the root level (without requiring a folder) - Enhanced version history with better comparison tools ### Reliability Improvements - Fixed an issue where document editing sessions would disconnect after 5 minutes of inactivity - Improved system stability under heavy load - Better handling of simultaneous edits to prevent data conflicts ### User Management - Simplified permission system with clearer role definitions - User and guest accounts can now be created directly from Application Settings - Streamlined member management within spaces ### Other Improvements - Better mobile experience across the application - Improved spaces list with sorting and filtering options - Faster page loading through various optimizations - Enhanced security across all features

## Major Features - Implemented personal notes reminders with notification support and offline email alerts - Unified role management and user assignment UI for streamlined access control ## Performance & Reliability - Database indexing improvements for reduce notification delivery time (from 5 minutes to 1 minute) - Improved security with enhanced CSP and SSL ## UI/UX Improvements - Major UI improvements across the app with focus on documents and snippets experience - Enhanced mobile responsiveness across various pages - Inter font is now the default across the app (replaces system fonts for consistent cross-platform appearance) - Dark theme is now the default for new installations and new users - Improved 12/24 hour time format handling throughout the app ## Workflow Enhancements - Simplified Git integration in spaces - Guest registration is now disabled by default for new installations ## Temporary Changes - Contextual help temporarily disabled while we improve it; previous help sections remain accessible via main search

- sound notifications - time format settings now implemented for all modules - chat channels sidebar improved with filters - Today's Events in homepage (calendar) - calendar and related functionality with notification integration - global document tree search for space tree, document, and folder