Zioan Changelog

## A fresh look across all of Zioan, with themes to choose from, and a home page that shows your day at a glance. The calendar gains hourly views, drag and drop, appointment booking becomes easier, and backups are now in your hands, whenever you want or on a schedule. ### Themes - Choose a theme under Settings > Theme: Light, Paper or Spring, the dark themes Midnight, Soft or Graphite, or a seasonal Christmas theme - "Match system", the default, switches between Light and Midnight together with your computer - Your theme follows you to every device - If you used dark mode before, you start on Midnight; if you used light mode, on Light ### Home Page - My Time: your hours today and this week, overtime, leave left this year, and requests waiting for you or for your approval - Follow-ups: CRM follow-ups that are overdue or due today, each one quick to mark done - Who's Away (HR and managers): who is on leave now and in the next two weeks, by team - Upcoming Events shows the next 7 days instead of today only - Page Layout settings: choose for each widget the left or right column, full width or hidden, and its order, with a preview ### Personal Notes - Your notes appear in one list on the home page and in your profile, high priority first - Reminders keep the time you set, and the Notes filter in Notifications shows only your personal reminders ### Calendar - Week and Day views with an hourly time grid - Drag an event to another day or time, or drag its end to change how long it lasts - An Agenda view lists the next 30 days - Space members are told when a space event is added, moved or cancelled (can be turned off in the calendar settings) - Calendar events can be found with the search - The calendar can be used fully with the keyboard and screen readers - If the Google Calendar connection stops working, Zioan asks you once to reconnect and then catches up ### Appointments - The booking page shows times in the visitor's own time zone and keeps what they typed if something needs correcting - The booking page is protected against spam bookings - Moving or cancelling an appointment also updates its calendar event and the invitations, and the other way round - Booking is quicker, and appointment reminders can be turned off - The appointment settings list your upcoming bookings ### Backups and System Status - Back up Zioan from the Update Manager whenever you want, without stopping it, then download, restore or delete any backup - Each backup includes everything: your data, files, personnel documents and settings - Schedule backups every day or every week at the hour you choose, and decide how many to keep; you are warned if one is late - Before restoring, Zioan explains exactly what will be brought back - Backups take much less disk space - System Status in Application Settings shows how the server is doing, how much space files and backups take, and when the last backup was made ### Chat - Thread replies, edits and reactions show for everyone straight away, with the right number of replies - Guests can react to messages in the guest channels they take part in ### CRM - Everyone with CRM access can see the follow-ups list in Notifications ### Claude - Claude can help with themes, the new home widgets, appointments and the calendar - Claude only sees what you are allowed to see ### Other Improvements - People on leave stay listed as away on their days off - The Update Manager shows right away whether an update is waiting ### Removed - Performance Monitor (replaced by System Status) - Cookie banner and the built-in policy editor (you can link to your own privacy policy and terms instead) ### Upgrade Notes - Every installation currently running 2.0.10 will receive an email with instructions for this update. This is a one time manual update required to pick all the internal security improvements and future update reliability.

## A new way to work with documents: write together in real time, comment, lay out real pages with templates and letterheads, and bring whole workspaces into Zioan from Notion, Confluence or Evernote. The CRM grows into a complete sales tool with companies, deals and email. ### Documents: Writing Together - Several people can edit a document at the same time and see each other's changes and cursors as they type - No more Edit, Done or Publish buttons: open a document and start typing, and everything is saved as you go - Undo takes back only your own changes, and text typed while offline is merged in when you reconnect - Changes made by Claude or a restored version appear for everyone at once ### Documents: Comments - Select text and comment on it; others can reply, resolve and reopen the conversation - Comments stay on their text while everyone keeps editing - Mention teammates with @ to bring them in; mentions, replies and new comments arrive as notifications and by email - People who can review a document but not edit it can still comment - Comments can be included in Word exports, and comments in Word files come in with them ### Documents: Pages, Templates and Letterheads - Give a document a page layout: A4, A5, Letter or Legal, portrait or landscape, with margins, a header and a footer with page numbers - The editor shows the real pages, exactly as they will print - Any document can become a template, and four ready-made ones are included: business letter, quote, meeting minutes and report - Company details fill themselves into templates, so letters and quotes always carry your current details - Spaces can keep reusable text blocks, such as bank details or payment terms, to insert into any document or template - Images can be pasted, dropped or inserted into the text, the header and the footer - Underline is now available in the editor ### Documents: Versions - Versions are saved automatically: when editing ends, every 30 minutes during long sessions, and before every change made by Claude - Give any version a name to keep it for good - The version list is grouped by day, with a filter for named versions - Compare shows additions in green and removals struck through in red, in the document's own formatting, with buttons to jump between changes - Older automatic versions are thinned out over time; named versions are always kept ### Documents: Links - Link to documents, boards, tasks and folders from the text: type [[ to search, or paste a Zioan address - "Linked from" shows which documents link to the one you are reading - Links to deleted items are greyed out - Links added earlier in the Links panel have been moved into the text of their documents ### Documents: Create, Import and Export - One Create Document window: start blank, from a template, from a file or from a web page - Word and LibreOffice files import with their headings, lists, tables, images, footnotes and page setup - Import many documents at once into a space or folder, or as a new space: Notion, Confluence and Evernote exports, Obsidian vaults, Google Drive downloads, and folders of Markdown, web page, Word, LibreOffice and PDF files - Imports keep their folders, images and the links between documents, and a report lists anything that could not be brought in - One Export window with a preview of the pages and a choice of what to include, such as the title, author and dates; your choices are remembered - Export as PDF, archival PDF, accessible PDF, Word, LibreOffice, web page, Markdown or plain text - Export a whole space or folder as one .zip that keeps its folders, to move it to another Zioan or keep it as Markdown, web pages, Word or LibreOffice files - Large imports and exports run in the background, and a notification tells you when they are ready ### CRM - Companies: people belong to a company, with its own details, notes, activities, files and links; existing company names were turned into companies for you - Deals and pipelines: follow each deal from first contact to won or lost, on a board or in a list, with its value, expected close date and the chance of winning at each stage - Ownership: every contact, company and deal has an owner, with "My records", owner filters and reassigning in bulk; when someone leaves, their records are handed over - Lifecycle stages and tags for people and companies, with filters for both - Saved views: keep a list's filters and sort under a name, for yourself or for the whole team - Email from the CRM: write to people and companies, optionally from a template, and see replies and other incoming email on the right record's timeline - Email that matches no record waits in its own list to be linked or discarded, and owners are notified when new email arrives - A redesigned contact window, and lists that stay where you left them after closing a contact - Notes, follow-ups and calendar events always reach the right contact or guest ### Files and Attachments - Attachments accept more formats, including PowerPoint, OpenDocument, RTF, 7z and tar archives, audio and video, up to 50 MB - Audio and video play in the file viewer, in tasks, chat, documents, the CRM and space files - Uploads show progress for each file, list any that failed, and warn you before leaving the page while files are still uploading - In space Files, drop files anywhere on the page or straight onto a folder ### Calls - A call ends as soon as the last person hangs up, and ended calls no longer show as ongoing - Someone whose connection drops has time to rejoin - Updating Zioan no longer ends calls in progress ### Claude - Claude can read, start, reply to and resolve comments on documents - Claude can create documents from templates, name versions and use page layouts - Claude can explain everything new in this release, from importing to exporting ### Updates and Licensing - The update screen shows anything that needs your attention after an update - A new installation activates its license the first time it reaches the Zioan update server, within 5 days of its first start - If your installation sits behind your own web server, make sure it accepts uploads of up to 50 MB ### Security - Security updates for the components Zioan is built on - Importing from a web page reads public web pages only - Exported PDFs contain only the document's own text and images - Profile pictures must be real images of up to 5 MB ### Removed - Code snippets have been removed, together with their content - Notes on documents have been removed (notes on spaces and boards stay), as has the image grid - The Links panel is replaced by links in the text and "Linked from"

## Chat and file improvements: notify a whole channel with @everyone and @here, smarter mentions, videos in chat and space files, public share links, images you can finally see in full, and easier application settings. ### Application Settings - Switches on the Features page now save as soon as you flip them, with a short confirmation, so there is no Save button to miss - On the other settings pages, the Save button now stays at the bottom of the window while you scroll, so it is always in view ### Notify the Whole Channel (New Feature) - Type @everyone to notify everyone in a channel, or @here to notify only the people who are online right now - Both appear at the top of the mention list, highlighted so they are easy to find - They reach people even in channels they have muted, so urgent messages are never missed - To keep channels calm, each person can use them once every few minutes per channel - Messages that mention you, by name or with @everyone and @here, are now highlighted so you can spot them at a glance ### Smarter Mentions - Email addresses and other text with an @ in it are no longer mistaken for mentions - Only real people are highlighted as mentions; anything else stays plain text - The mention list now shows everyone in the channel or task, so you can scroll through and find someone even if you forget their name - Names with dots or accents, like john.doe, can now be mentioned - Mentions now notify people in thread replies, in messages with files, and when you edit a message to add someone - People are only notified about channels and tasks they can actually open ### Videos in Chat (New Feature) - Share video clips (MP4, MOV and WebM, up to 100MB each) in channels, direct messages and threads - Videos show a preview in the conversation; open one to watch it full screen and skip to any moment - Videos wait for you to press play, with a large play button in the middle, in chat, space files, task attachments and shared links - Large files now upload reliably, with a progress bar while they are sent - If a file cannot be sent, chat now tells you why instead of quietly leaving it out ### Space Files: Videos and Public Share Links (New Feature) - Videos in space files now play right in the preview, and you can skip to any moment - Share links now open a page anyone can use, without an account: it shows the file (videos play, images and PDFs show) with a Download button - A link works until it expires or you revoke it, so revoke a link to stop access - Links created before this update still work only for members of the space - Administrators can turn public sharing off in Features; every link then works only for members of the space until it is turned back on - Upload files up to 2GB each, even on servers that limit the size of uploads, with progress shown while they upload - Fixed: choosing "Keep both" or "Replace" for a file that already existed also uploaded the other files again ### Images in Chat - Opened images are now shown in full, with the file name below the picture instead of covering it - Images open across the whole screen, even from a thread or the chat window - Zoom in on images with a pinch or your trackpad - Pressing Escape closes the image without closing the thread behind it - Attachments on tasks and in space files also open across the whole screen ### Security - Files uploaded to chat, space files, attachments and backups can now only be opened by people who are allowed to see them, or through a share link someone created for them - Files that could hide harmful code, such as web pages, now open as plain text or download instead of running in your browser - **Action needed if you set up nginx using our installation guide:** remove the `location /media/ { ... }` block from your nginx site configuration, then reload nginx with `sudo nginx -t && sudo systemctl reload nginx`. Until you do, your server keeps handing those files to anyone who asks for them.

## Major release introducing personnel files and a complete way to handle employees who leave, alongside more flexible working-time contracts and the ability to connect several AI assistants to Zioan at once. ### Personnel Files (New Feature) **Everything About an Employee, in One Place** - Keep a personnel file for each employee: job title, department, work location, date of birth, private contact details and an emergency contact - Store the documents about someone securely in their file, such as contracts, payslips, sick notes and references - Employees can upload their own sick notes and certificates, and HR sees what is new - Choose, per type of document, whether employees can see it and how long it should be kept **You Decide Who Can Open a File** - A new Personnel Files permission, separate from HR: a team lead who approves leave does not see home addresses, and whoever keeps the files does not get HR rights with them - See who opened someone's file and when ### When Someone Leaves - Deactivate an account in one step: the person is signed out everywhere and loses access immediately, while their records are kept - Former employees disappear from payroll exports, team lists and booking pages - Deactivated accounts no longer count towards your licence - Archive a file once the leaving paperwork is done, keeping it read-only for as long as you need it - Set how long files are kept after someone leaves; nothing is ever deleted automatically - Place a legal hold on a file to make sure it cannot be deleted - Delete an account from User Management when you no longer need it, with a clear summary of what will be removed - Export a person's complete file before it is erased, and keep a permanent record that the erasure took place - Shared spaces now stay with the team when the person who created them is deleted ### Time & Attendance Improvements **More Ways to Set Up Working Time** - Monthly contracts: a 30-hour-a-month job now expects exactly 30 hours every month, and the employee can spread them however they like - Trust-based working time: hours are recorded without being measured against a target - Freelancers and contractors: record their hours without schedules, leave entitlement or working-time rules **Easier Day to Day** - Notifications take you straight to the right person, month or leave request - Managers are now told when someone is off sick, and when they are back - Managers and HR can download an employee's activity breakdown as a CSV or PDF - Regions can be picked as soon as a country is chosen on the employee form - Leave balances and timesheets are more accurate, and confirming a month is faster ### MCP Integration - Connect several AI assistants or MCP-capable tools to Zioan at the same time with one token, and see each connected device in your settings - When AI chat is running on more than one computer, only one of them answers - Revoking a token disconnects AI chat straight away, and AI chat picks up a replacement token without being reinstalled - More reliable installation and updates on macOS and Linux - Your AI assistant can now answer questions about Time & attendance ### Chat Improvements - Remove a direct message from your sidebar; it comes back with the full conversation when a new message arrives - The mute button now works on phones and tablets - A message is no longer sent when none of its attachments could be uploaded ### Other Improvements - My Tasks on the home page shows which column each task is in - Every permission on the user form now explains what it gives access to - Clicking the info icon next to a setting no longer changes the setting ### Security - Tighter access checks when linking and attaching documents, snippets, files and clients, both in Zioan and through the MCP integration ### Upgrade Notes - Your licence seat count may go down after upgrading, because deactivated accounts no longer count. - Accounts are now deleted from User Management only; deleting them from the Django admin is no longer possible. - Update the Zioan MCP server and the AI chat companion to get the latest improvements; your AI assistant can do this for you.

## Feature release introducing Time & attendance — a complete working-time and leave management system — alongside company identity on generated documents. ### Time & Attendance (New Feature) **Track Your Working Time** - Record your working day as one or more presence blocks, so split shifts and long midday gaps are captured accurately rather than averaged away - Breaks are recorded explicitly and deducted from your net working time - Time logged against board tasks flows into your day automatically, with the option to exclude entries that do not belong there - Add non-task activities — meetings, research, training — directly to the day - Your month at a glance, with expected hours, recorded hours, and any day that needs attention flagged - Times are shown in your own 12- or 24-hour preference, and dates resolve in your own timezone **Absences and Leave** - Request leave and have it approved by your manager or HR, with the decision and any note sent straight to you - Half days are supported, including which half of the day is taken - Approved leave appears on your time sheet and reduces the hours expected of you, so a month with holiday in it no longer reads as under-worked - Leave balances show entitlement, carryover, days taken and days pending — for everyone, not only those with a manual override - Last year's unused leave is surfaced as a carryover suggestion, left as a decision rather than applied automatically - Approvers see the requester's remaining balance on the approval screen, for each year the request draws on **Overtime** - A running overtime balance derived from the days themselves, so correcting an old time sheet moves the figure as it should - Record an opening balance for employees who already carried hours before Zioan was installed - Payouts, corrections and year-end expiry are recorded as dated entries, so "where did my twelve hours go" has an answer - Warnings when an employee's configuration would make their overtime figure meaningless — no working-time schedule, or a schedule that disagrees with the contract ### Time & Attendance for HR **Configure Everything In-App** - Employee profiles, working-time schedules, absence types, leave balances and working-time rules are all managed inside Zioan — no Django admin access required - Effective-dated schedules keep historical calculations correct when a contract changes - Public holidays for countries worldwide, including regional and state variations, imported on demand - Company days off — an offsite, a Christmas closure — that apply to everyone - Book time for a group in one action, such as an all-hands or a training session, with a preview of exactly who it will cover and why anyone is excluded - An employee list that answers the questions people actually bring to it: leave remaining, requests awaiting a decision, days breaching the working-time rules, hours worked against expected this month - People recording time without an employment profile are surfaced, so nobody's hours go missing from payroll **Working-Time Records and Compliance** - Configurable working-time rules per country — maximum daily hours, mandatory breaks, minimum rest between days — with warnings on any day that breaches them - Print or export an employee's working-time record as a PDF or CSV, satisfying the statutory recording obligation - Monthly timesheet confirmation: an employee confirms their month, the employer countersigns, and the record is locked against further change - The confirmed document is frozen and stored with a checksum, so "show me what was agreed" answers with the exact document that was agreed, years later - Reopening a confirmed month supersedes rather than deletes, keeping what was confirmed at the time answerable - Payroll export for the whole company, generated in the background so a large export never blocks the interface ### Company Identity (New Feature) **Tell Zioan Who You Are** - A new Company tab in Application Settings holds the legal entity: registered name, address, commercial register, VAT ID, contact details and a logo - These details are printed as the issuer on generated documents, so a working-time record handed to an authority or produced in a dispute identifies who issued it - Entirely optional — an installation that configures none of it produces exactly the documents it produced before ### Calendar Improvements - Approved absences appear on your calendar, with half days labelled as such - Your own public holidays are shown, based on the country and region on your employment profile - Appointment booking respects leave and public holidays, so clients cannot book you on a day you are away ### Performance & Reliability - Company-wide HR screens run in a fixed number of database queries regardless of headcount, so a 200-person installation loads as quickly as a 20-person one - Holiday import rewritten to load in bulk, reducing a ten-year multi-region import from thousands of queries to a handful - Concurrency protection on working-time records: a second browser tab can no longer silently overwrite a save it never displayed - Rate limiting on the operations whose cost lands on shared resources — holiday imports, payroll exports and leave requests ### Security - Generated records — working-time PDFs, legal and payroll CSVs — are marked non-cacheable, so one person's working hours no longer persist in a browser or proxy cache - Stored payroll exports and confirmed timesheets are held outside the public media directory and served only through authenticated, permission-checked downloads - Company identity requires the user-management capability, above the level needed for the rest of the branding settings - Time logged against personal-space tasks is labelled as personal wherever HR and managers can see it ### Upgrade Notes - The payroll export now reports two figures: **Period balance** (hours worked minus expected over the exported range, the value the old *Overtime balance* column contained) and **Overtime balance** (the running balance, including opening balances and recorded payouts). Any external script that reads that export by column name should be checked. - Backups now include the private exports directory, so confirmed timesheet documents are captured alongside the database.

## Feature release adding Google Calendar integration and space file storage, alongside a major real-time reliability overhaul and a wave of chat and video-call refinements. ### Google Calendar Integration (New Feature) **Connect Your Google Calendar** - Connect Google Calendar so your Zioan events and appointments appear on your Google Calendar automatically - Appointment join links and event details are included on the synced Google entries - Google Calendar attendees are shown on your synced events inside Zioan - More accurate all-day events and consistent event times across timezones ### Space File Storage (New Feature) **Store and Organize Files Inside Your Spaces** - A dedicated file storage area in each space, with a built-in file browser - File versioning keeps a history of changes, and deleted files are recoverable - Managed from a new Storage & Cleanup tab in Application Settings ### File Manager Improvements - New sortable list view with columns and smoother loading - Move and duplicate folders to reorganize quickly - Download entire folders as a ZIP, and create shareable links to files and folders - Permission fixes for more reliable sharing and access ### Chat Improvements - Recently-used emojis now appear for quick reactions without searching every time - Reactions are shown in the thread summary in the main chat and update live as people react - Opening chat from the mobile bubble now uses a dedicated, full-screen page - More reliable file uploads in thread replies - Your in-progress message draft is preserved when switching tabs or reconnecting - Refined AI chat header to match the main chat for a more consistent experience ### Video & Audio Calls - New output volume control and microphone gain control, with a built-in microphone test - More reliable audio with fixes to microphone handling and mute-state consistency - Improved mobile call layout, including iOS Safari and camera-preview fixes ### Performance & Reliability **A Major Real-Time Reliability Overhaul** - Faster, smarter reconnection — chat, boards, and calendar recover automatically after network drops or server restarts, with no more endless reconnect loops - Messages and updates that arrive while you are briefly disconnected are caught up on reconnect - Reduced notification delays and more reliable unread counts that stay in sync across all your open tabs - More stable real-time delivery under load, with staff alerts if the messaging pipeline degrades - Smoother deploys that no longer briefly interrupt chat - General background-task and monitoring efficiency improvements ### Update Experience - Redesigned update progress stepper with a clearer, smoother flow and performance fixes

## Feature release introducing a full appointment scheduling system, major AI chat enhancements, and improved chat and calendar experiences. ### Appointments (New Feature) **Schedule and Manage Appointments Directly From Zioan** - Configure your availability with flexible time slots and let others book time with you - Add custom questions to your booking form to collect the information you need upfront - Automated email notifications keep everyone informed — booking confirmations, cancellations, and reminders - Reschedule or cancel appointments with full status tracking visible on your calendar - Video call links are generated automatically and expire after the appointment ends - Set configurable reminder intervals so no appointment is missed - Timezone-aware booking page automatically detects visitors' timezones for a smooth experience - Embeddable booking widget lets you add appointment scheduling to any external website ### AI Chat Improvements **A Smarter, More Interactive AI Assistant** - Live resource preview cards — documents, snippets, and tasks referenced by the AI now appear as clickable cards you can open directly - Mermaid diagram rendering — the AI can create flowcharts, sequence diagrams, and other diagrams directly in chat - Chart support — bar, line, and pie charts rendered inline from AI responses - Collapsible sections keep long AI responses organized and readable - Quick-reply suggestions after each AI response help you follow up faster - Actionable cards — create tasks and documents directly from AI suggestions with one click - Dynamic thinking indicators show AI reasoning progress in real-time ### Chat Improvements **Better References, History, and Mobile Experience** - Task references with autocomplete — type `#` to reference any task, with search suggestions and clickable links in your messages - Input history — recall and reuse previous messages using keyboard shortcuts - Improved mobile experience with better fullscreen chat layout and responsive design ### Calendar Improvements - Completion status indicators on calendar events show at a glance what's done - Reschedule and cancel badges on appointment events for clear status visibility - Appointment notifications integrated directly into the calendar view ### Performance & Reliability - Optimized database storage with automated retention policies for historical data - Improved background task efficiency for system monitoring - Reduced database growth over time through intelligent cleanup of stale records ### Security - Various security fixes and improvements across the platform ### Other Improvements - Refreshed user settings layout with improved tab navigation - Improved AI assistant help data for more accurate and helpful responses

## Feature release introducing AI Chat, Sentry integration, board custom fields, and major improvements to chat, video calls, and CRM. ### AI Chat (New Feature) **Chat With Your Claude Code Inside Zioan** - A built-in AI chat panel accessible from anywhere in your workspace - Attach documents, snippets, and other resources directly to your AI conversations - Upload files and images for the AI to analyze - AI responses are rendered with full markdown formatting - Powered by your connected Zioan Companion — no external services required ### Sentry Integration (New Feature) **Automatically Create Tasks From Sentry Alerts** - Connect your Sentry projects to any task board in Zioan - New Sentry issues automatically create tasks on your chosen board - Set default assignees so the right person is notified immediately - Copy Sentry event details to your clipboard for quick sharing ### Board Custom Fields (New Feature) **Add Custom Data to Your Tasks** - Create custom fields on any board to track the information that matters to you - Flexible field types let you capture structured data beyond the standard task fields - Custom field values are displayed directly on task cards for quick visibility ### CRM Improvements **Smoother Navigation and Better Filtering** - CRM now uses browser-style navigation — use your browser's back and forward buttons naturally - Filter contacts by any custom field for more targeted searches - New checkbox custom field type for simple yes/no tracking - CRM access can now be granted as a standalone permission ### Chat Improvements **Better Conversations, Easier File Sharing** - Improved message threading with quick navigation back to the original thread - Drag and drop files directly into any chat to share them instantly - Attach workspace resources (documents, snippets, tasks) to your messages - Better mention highlighting makes it easier to spot when you're mentioned - Markdown formatting now supported in task descriptions ### Video Call Improvements **A More Reliable Calling Experience** - Keep chatting during video calls — the chat stays open alongside your call - Connection quality indicator shows your call health in real-time - Camera effects (like background blur) now persist when you toggle your camera - Low microphone level warning helps you troubleshoot audio issues before others need to tell you - Joining a call from another tab automatically disconnects the previous session ### Zioan Companion **Simplified Setup and Management** - The Companion and MCP server are now bundled together — one install, one update - Updates are managed directly from within Zioan, no manual steps required - Improved reconnection handling after updates ### Other Improvements - Task drawers support browser back and forward navigation — closing a task returns you to where you were - Unread notification counts stay in sync across all your open browser tabs - Browser tab title animates when you have unread notifications, so you never miss a message - Improved online presence detection — your status updates more reliably when you come back online

##Feature release introducing the MCP Server for AI-powered workspace management, plus timezone support for the calendar. ### MCP Server (New Feature) Manage Your Workspace From Any AI Assistant - Full MCP (Model Context Protocol) server that connects Zioan to AI assistants like Claude Desktop - Manage your entire workspace through natural conversation. Create documents, update tasks, search content, and more - Installs as a lightweight Python package via pipx, connects securely to your Zioan instance with API tokens - Installations steps for your AI to self-install the MCP with minimal manual intervention Comprehensive Tool Coverage - Documents: create, read, update, search, and manage versions - Snippets: full CRUD with version history support - Boards: manage tasks, columns, and card assignments - Calendar: create and manage events - CRM: manage contacts, notes, and follow-ups - Chat: send messages and interact with channels - Folders & Spaces: navigate and organize your workspace - Notifications & Announcements: stay on top of updates - Personal Notes: quick note management - Users: look up team members and profiles - Attachments & Links: manage files and bookmarks Built-in Help System - Searchable help database covering all Zioan features with step-by-step guidance - AI assistants can look up how to use any Zioan feature on your behalf - Help content organized by category with role-based access information Self-Updating & Secure - Automatic version checking with update notifications - Heartbeat connection keeps sessions alive - Token-based authentication with optional SSL verification ### Notable Improvements Calendar Timezone Support - Set your preferred timezone in User Settings and all calendar events display in your local time - Events are stored in UTC and automatically converted for display, ensuring consistency across the system - Timezone setting persists with your user profile - works the same way on any device or browser Auto-Detect Timezone - One-click button to automatically detect your current timezone from your browser - Helpful when traveling or setting up for the first time - Manual selection also available with a searchable list of all standard timezones

## Major release introducing real-time audio and video calling directly within your workspace. ### Audio & Video Calls (New Feature) Talk Face-to-Face Without Leaving Your Workspace - Start audio or video calls directly from any channel or direct message - No external meeting links or third-party apps needed - Calls stay within your self-hosted environment for complete privacy Screen Sharing - Share your entire screen or a specific application window during calls - Perfect for presentations, demos, code reviews, or troubleshooting sessions - Other participants see your shared content in real-time See Who's Speaking - Visual indicators show who's currently talking - Participant tiles highlight when someone speaks - Easy to follow conversations even in larger group calls Flexible Video Layout - Click any participant to focus on them in a larger view - Automatic grid layout adjusts as participants join or leave - Works well whether you have 2 people or a full team meeting Easy-to-Use Controls - One-click mute/unmute for audio - Toggle your camera on or off instantly - Keyboard shortcuts for quick access (M for mute, V for video, F for fullscreen) - Leave the call anytime with a single click Call Notifications - See when someone starts a call in a channel you're part of - Join ongoing calls with one click from the notification banner - Know who started the call and when Works on Your Network - All media traffic stays on your own infrastructure - Supports TURN/STUN for reliable connections across different network setups - Designed for self-hosted deployments where data privacy matters ### Requirements Server-Side - Requires a mediasoup media server (included in Docker deployment) - TURN server recommended for users behind restrictive firewalls Browser Support - Works in modern browsers (Chrome, Firefox, Edge, Safari) - Requires camera/microphone permissions when joining calls ### Feature Toggle - Admins can enable or disable video calls from Application Settings - When disabled, call buttons are hidden throughout the application ### Chat Improvements Pinned Messages - Pin important messages in any channel or conversation for easy reference - Pinned messages appear in a dedicated section at the top of the chat - Perfect for keeping key information, announcements, or decisions visible to everyone Message Reminders - Set reminders on any message to be notified at a specific time - Choose from preset options or pick a custom date and time - Never forget to follow up on important conversations Message Editing - Edit your sent messages with a cleaner, dedicated editing interface - Changes are clearly tracked so team members know when messages were modified Mute Channels & Direct Messages - Mute specific channels or conversations to reduce notification noise - Stay focused on what matters most while still having access when you need it ### Notification Sound Improvements - Customizable Sound Preferences: Choose different notification sounds for direct messages and thread replies - Smarter Sound Handling: Notifications now work reliably across browser tabs without playing duplicate sounds - Quieter Experience: Fixed an issue where random beeps could occur; notifications are now silent until you actually receive one ### Customizable Branding (New Feature) Navbar Branding - Customize the application name or add your own logo in the navigation bar - Support for both text-based branding and custom logo images - Upload separate logos for light and dark themes for the best appearance in both modes - Find these options in Application Settings under "Branding & Compliance" Footer Branding - "Powered by Zioan" attribution appears on the login and home pages - Links to the Zioan website for visitors interested in the platform ### Other Improvements - Refreshed chat sidebar with cleaner design and better search - Improved mobile experience in chat, especially for threads and message navigation - Unread indicators now use subtle dots instead of count badges for a cleaner look - Better calendar and time picker when scheduling reminders

## Major release introducing AI-powered semantic search and cleaner, more shareable URLs. ### AI Assistant (New Feature) 🔒 Privacy-First Design - Your Data Stays on Your Server - All AI processing happens on your self-hosted server - No data is sent to external AI services or third parties - Complete control over your sensitive information - AI models run locally on the server using open-source technology Intelligent Search That Understands Meaning - Ask questions in natural language like "show me meeting notes from last week" - Understands the meaning of your query, not just keyword matching - Automatically detects what you're looking for (documents, code snippets, or tasks) - Recognizes time references (today, this week, last month) - Can search current versions or explore historical versions - Combines semantic understanding with keyword search for best results Easy to Use - Floating assistant panel accessible from any page - Simple keyboard shortcuts: Cmd/Ctrl+Shift+A to open, Esc to close - Navigate through your search history with arrow keys - Chat history saved automatically during your session - Admins can enable/disable the feature from Application Settings Technical Details - Server-side embedding generation using sentence-transformers (gte-small model) - PostgreSQL vector search with pgvector extension - Hybrid search combining semantic similarity and keyword matching - Background indexing via Celery tasks - Client-side query embedding generation in browser (optional WebGPU acceleration) ### Feature Flags (New Feature) - Accessible from Application Settings > Features - Admins can enable/disable major features from Application Settings - Toggle the following features: AI Assistant, Git integration, Announcements, and Snippets ### Home Page Layout Editor (New Feature) - Accessible from Application Settings > Page Layout - Drag-and-drop interface to customize the home page layout - Rearrange, show, or hide dashboard widgets ### Cleaner, Shareable URLs Code Snippets Now Have Clean URLs - Snippets now use simple, readable URLs just like documents - Example: `/snippets/my-django-setup/` instead of long folder/ID combinations - Easy to share and bookmark - Old URLs automatically redirect to the new format Link Directly to Specific Versions - Share exact versions of documents and snippets with colleagues - URLs like `/documents/project-plan/version/3/` take you directly to that version - Browser back/forward buttons work as expected when viewing different versions ### Improvements & Fixes - Fixed permission errors when deleting documents and snippets - Improved search result display with better use of screen space - Replaced basic popup dialogs with professional confirmation windows - Enhanced keyboard navigation throughout the application - Better error handling and result quality in searches

### Document & Snippet Viewer Improvements - Documents and snippets now display the published (versioned) content by default instead of draft content - Added Published version/Draft toggle when unversioned changes exist, making it clear what state you're viewing - Historical versions now open inline with a "Back to current" button instead of in a separate drawer - Added visual indicators when editing draft changes with a hint to use the Compare tool - Compare icon pulses briefly when entering edit mode with existing draft changes to draw attention - Copy to clipboard now respects the current view mode (copies published, draft, or specific version content) - Added real-time version creation notifications via WebSocket (other viewers get notified when a version is created)

## Major release with a completely redesigned CRM, a new document editor, and improved system reliability. ### CRM Overhaul - Redesigned contact management interface with a new client drawer for quick access to all contact details - Added custom fields to store any additional information - New email templates system for consistent client communication - Attachments and links can now be added directly to contact profiles - Improved timeline view with better navigation to notes and follow-ups - Advanced filtering and pagination for managing large contact lists - Upcoming events and follow-ups widgets for quick overview of scheduled activities ### New Document Editor - Replaced the previous editor with a faster, more reliable one - New text formatting options: font sizes, text colors, and text highlighting - Tables now support cell background colors - Page breaks for better document structure - Improved version comparison with side-by-side diff highlighting ### Code Snippets - Snippets can now exist at the root level (without requiring a folder) - Enhanced version history with better comparison tools ### Reliability Improvements - Fixed an issue where document editing sessions would disconnect after 5 minutes of inactivity - Improved system stability under heavy load - Better handling of simultaneous edits to prevent data conflicts ### User Management - Simplified permission system with clearer role definitions - User and guest accounts can now be created directly from Application Settings - Streamlined member management within spaces ### Other Improvements - Better mobile experience across the application - Improved spaces list with sorting and filtering options - Faster page loading through various optimizations - Enhanced security across all features

## Major Features - Implemented personal notes reminders with notification support and offline email alerts - Unified role management and user assignment UI for streamlined access control ## Performance & Reliability - Database indexing improvements for reduce notification delivery time (from 5 minutes to 1 minute) - Improved security with enhanced CSP and SSL ## UI/UX Improvements - Major UI improvements across the app with focus on documents and snippets experience - Enhanced mobile responsiveness across various pages - Inter font is now the default across the app (replaces system fonts for consistent cross-platform appearance) - Dark theme is now the default for new installations and new users - Improved 12/24 hour time format handling throughout the app ## Workflow Enhancements - Simplified Git integration in spaces - Guest registration is now disabled by default for new installations ## Temporary Changes - Contextual help temporarily disabled while we improve it; previous help sections remain accessible via main search

- sound notifications - time format settings now implemented for all modules - chat channels sidebar improved with filters - Today's Events in homepage (calendar) - calendar and related functionality with notification integration - global document tree search for space tree, document, and folder